Accounting Clerk

Job Summary/Objective/Role

The Accounting Clerk is responsible for the execution of all administrative, accounts receivable, and accounts payable functions. This position is responsible for the day-to-day administrative tasks within the business including: accounts payable, accounts receivable, and job costs accounting. In addition, the Accounting Clerk will support and implement company-related (PDA or Krones Corporate Governance) projects, processes, and initiatives.

Essential Functions

  1. Legal Compliance
    • Ensure that company, client, and project files and records are properly and legally
    • Maintains accurate reports on company financials
    • Maintain confidential information appropriately
  1. Banking and Finance
    • Monthly Financial Reporting – Reconciling/posting of all company accounts, all entries to general ledger; preparation, submittal, and review with Controller.
    • Job Cost Accounting – Monthly processing of job cost-related data; reconciling related general ledger accounts to job costs; monthly cost reporting to project managers; monthly reporting to management.
    • Maintains company credit card
  1. Accounts Receivable
    • Process and posting of monthly billings to Processing of customer payments.
    • Data entry/scheduling of outstanding receivable amounts; tracking/follow-up of payment estimates; monitoring receipts/deposits of all receivables; monthly reporting to management.
    • Initiate communication with customers regarding payment Create and communicate “Hold List” for customer accounts with past due balances
  1. Accounts Payable
    • Processing of invoices and monthly payables; follow-up of purchase orders/partial payments/ incomplete items; monitor discountable items; update vendor lists; aid field w/historical data/credit references/tax exemption certification
    • Answer vendor inquiries relating to accounts payable matters and reconcile discrepancies. Perform research and provide answers to vendor and/or internal accounts payable inquiries
    • Releases and tracks purchase orders through delivery
    • Develops and maintains accounts and relationships with vendors
  1. Project Management Support
    • Coordinate with Sales and Engineering Manager to onboard new clients and projects throughout company business systems
    • Provides oversight on project status by reviewing project documents to ensure cost, timeliness, and accountability are consistent with project contracts
    • Reconciles individual job accounts
    • Ensures changes to the financials, products, and schedule are agreed upon, executed, and documented in change orders

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


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